Conferences
Collaborate with us to create an engaging conference experience with professional and branded services
Case Studies
Mattamy Homes Conference Headshot Experience
At a large-scale conference for Mattamy Homes, our team delivered a high-efficiency professional headshot experience designed to provide attendees with polished, corporate-quality portraits — without disrupting the flow of the event.
To accommodate the volume of guests, we operated two fully branded professional headshot stations simultaneously, allowing us to photograph over 500 attendees throughout the conference. Each session was designed for speed and efficiency, with attendees spending approximately 3–5 minutes at the station while still receiving guided posing and professional lighting.
Every guest received a minimum of three professionally captured headshots, along with light retouching and instant delivery. By combining streamlined workflows with high-end photography equipment, we were able to maintain exceptional throughput while still delivering premium-quality results.
To further enhance the guest experience, we implemented facial recognition technology for seamless image delivery. Attendees simply entered their phone number and were automatically sent a private gallery containing only their individual headshots creating a fast, personalized, and highly secure sharing experience.
The activation saw extremely high utilization throughout the conference, with attendees consistently praising both the efficiency of the process and the quality of the final images. The experience successfully combined professional branding, attendee value, and innovative technology into a seamless conference activation.
Conference Closing 360 Activation
Polar Ice Photobooth partnered with an event agency to deliver a branded 360 video activation at the Four Seasons Centre for the Performing Arts as part of a conference closing celebration.
The activation featured a fully branded 360 platform, custom overlays, and instant sharing via text and email, creating a fun and interactive experience for attendees. The booth quickly became a focal point of the evening, helping transform the atmosphere from a formal conference into an energetic networking celebration.
Guests loved creating and sharing their videos in real time, making the activation a memorable and high-impact addition to the event.
AI-Powered Gala Activation in Halifax
Polar Ice Photobooth partnered with Sivem to deliver an AI-powered photo activation as part of a week-long conference in Halifax, closing the event with an engaging gala experience inspired by Nova Scotia’s coastal culture.
Guests were transformed into cinematic AI characters in uniquely Nova Scotia-inspired scenes, including:
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Lighthouse keepers on rugged coastlines
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Lobster fishers at sea
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Whale watching adventures
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Luxury boating experiences on the Atlantic
The activation started with a small lineup of attendees and quickly grew throughout the evening as guests saw others receiving their AI-generated portraits. Utilization remained consistently high, with many attendees returning to try different transformations and share their results with colleagues.
The experience created a memorable ending to the conference while combining regional storytelling, entertainment, and interactive technology into a highly engaging branded activation.
TD Conference – Custom Superhero Trading Card Activation
For a TD conference activation, the goal was to create an interactive experience that would increase attendee engagement while incorporating strong TD branding in a fun and memorable way. We developed a custom AI-powered trading card experience that transformed guests into cinematic superheroes and instantly generated personalized collectible cards.
Each attendee was able to customize their trading card with their own name, creating a highly personal keepsake that guests were excited to share and take home. The reverse side of every card featured TD branding, extending the brand experience beyond the event itself.
The activation quickly became a crowd favorite, drawing attendees to the booth throughout the conference and creating strong interaction with the TD brand.
Results
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High attendee engagement and repeat participation throughout the event
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Personalized superhero transformations created strong guest excitement
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Custom branded trading cards increased brand visibility and shareability
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Guests enthusiastically shared and showcased their cards onsite and on social media
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The activation combined entertainment, personalization, and branding into one memorable experience
Extendicare Canadian-Themed Photobooth Activation
For a national Canadian-themed conference hosted by Extendicare, the team was looking for a traditional photobooth experience that combined instant prints, digital sharing, and an engaging branded guest experience. To elevate the activation beyond a standard setup, we incorporated our green screen technology with a series of iconic Canadian-themed virtual backdrops.
Guests were able to pose in front of recognizable Canadian scenery including the CN Tower, mountain landscapes, and other patriotic environments, creating fun and memorable keepsakes that tied directly into the conference theme.
The experience maintained the simplicity and familiarity of a traditional photobooth while adding a more immersive and interactive element.
Each session included instant printed photos along with digital delivery via text and email, allowing attendees to easily save and share their images throughout the event.
Results
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High guest participation throughout the conference
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Strong engagement driven by the themed green screen backgrounds
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Instant prints provided attendees with memorable takeaways
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Digital sharing increased visibility and social engagement during the event
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The activation successfully blended a classic photobooth experience with a customized Canadian-themed twist